Agenda34th General Assembly
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Wednesday, 18 May 2011 Ryad Mogador Hotel/Palais des Congress, Marrakech, Morocco |
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Wednesday |
09:00-12:00 |
General Assembly, First Session |
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Wednesday 18 May 2011 |
15:00-17:00 Palais des Congres (See programme for individual rooms) |
Annual Meetings of FIG Commissions |
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Wednesday 18 May 2011 |
19:30-21:00 Mansour Eddahbi Hotel |
Welcome reception (all participants) |
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Thursday, 19 May – Saturday 21 May 2011 FIG Working Week 2011 Palais des Congress, Marrakech, Morocco www.fig.net/fig2011 and www.onigt.ma/fig2011 (French and Arabic) |
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Friday 20 May 2011 |
11:00-12:30 Fes 2, Palais des Congres |
FIG General Assembly - Breakout Session on Membership Issues (Voting Rights) |
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Sunday, 22 May 2011 Palais des Congres, Marrakech, Morocco |
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Sunday 22 May 2011 |
08:30-10:30 Fez 1, Palais des Congres |
Presidents’ Meeting for Presidents of Member Associations (or their representatives), by invitation only |
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Sunday |
11:00–12:30 |
General Assembly, Second Session |
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Sunday 22 May 2011 |
14:00-16:00 Salle Royale, Palais des Congres |
General Assembly, Second Session, to be continued and to be followed by the Closing Ceremony |
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Sunday 22 May 2011 |
16:00-17:00 Salle Royale, Palais des Congres |
Farewell Reception |
for the meetings to be held on Wednesday 18th May in Salle Mazagan, Ryad Mogador Hotel and on Sunday 22nd May in Salle Royale at the Palais des Congres, Marrakech, Morocco
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Agenda as circulated to the members 21
March 2011 as Adobe Acrobat version (161 kB - 17 pages)
Revised agenda as Adobe Acrobat version - version including updates - to be
added if necessary
Note: Revisions are shown only on the .htm version
of the agenda and marked with colour.
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Full Agenda as an Adobe Acrobat version (284
pages - 8.35 MB) as at the time when sent to members 21 March 2011.
Note: Revisions are shown only on the .htm version of the agenda and marked with colour.
The individual appendix files can be downloaded below under each item in Acrobat format.
PLEASE NOTE: Based on the decision from 2007 FIG Office has sent members only the agenda without appendices as a hard copy. Full agenda with all appendices can be downloaded from this web site. If you need a hard copy you can also request the FIG Office to send you a copy by normal mail, email: fig@fig.net.
Changes to the agenda after it was originally distributed as hard copy to the member associations are marked in this agenda with colour and date.
Final agenda as presented at the General
Assembly 18 and 22 May 2011
President CheeHai Teo to open the 34th General Assembly.
Vice President Rudolf Staiger to take the roll call.
Please note: The roll call will be done for member associations and affiliate members only. Delegates representing academic members, corporate members and correspondents as well as honorary presidents and honorary members will be entered in the records but they shall register before the meeting starts at the meeting place to the FIG officers. Member associations are asked to inform the FIG Office by 2 May 2011 about their attendance and at the same time to submit the names of their delegates and to inform who the leader of the delegation is. That only member associations that have paid all their membership fees to the end of 2010 are allowed to vote at the meeting, a list of member associations that are not allowed to vote will be published on the FIG web site 18 April 2011.
Appendix to items 2 & 25:
Roll Call
(9 pages - 145 kB)
Appendix to items 2 & 25:
List of member
associations that are not allowed to vote at the General Assembly because of
unpaid membership fees for 2010 and earlier –
12 May 2011
Motion: That members present are recorded in the minutes.
Decision:
The General Assembly shall appoint two persons as tellers following the principle that one of the tellers will represent member associations hosting the preceding (Surveying and Spatial Sciences Institute, SSSI, Australia) and the current General Assembly (the Ordre National des Ingénieurs Géomètres-Topographes, ONIGT, Morocco).
Motion: That the General Assembly appoints Mr. Rob Sarib from SSSI and President Aziz Hilali from ONIGT as a teller for the two sessions of the General Assembly.
Decision:
Motion: That the agenda be adopted.
Decision:
Minutes have been circulated previously.
Appendix to item 5: Minutes of the General Assembly in Sydney, Australia, April 2010
Minutes of the General Assembly in
Sydney, Australia, April 2010, without appendices. (25 pages - 225 kB)
Motion: That the minutes be adopted as recorded.
Decision:
6.1.1 Ethiopian Surveying Professionals Association (ESPA)
The Ethiopian Surveying Professionals Association (ESPA) has submitted an application to become a member association of FIG from Ethiopia. The association was constituted in 2010 and currently has 245 full members. The application meets the criteria for membership in FIG as a member association. The Council has considered the application and believes that the association meets criteria for membership of FIG as a member association.
Appendix to item 6.1.1: Membership application from the Ethiopian Surveying Professionals Association (ESPA). (3 pages - 146 kB)
Motion: That the General Assembly admits the Ethiopian Surveying Professionals Association (ESPA) to become a member association of FIG.
Decision:
6.1.2 Ordre National des Geomètrés Experts du Senegal (ONGES)
The Ordre National des Geomètrés Experts du Senegal (ONGES) has submitted an application to become a member association of FIG from Senegal. The association is constituted by law and has 59 full members. The application meets the criteria for membership in FIG as a member association. The Council has considered the application and believes that the association meets criteria for membership of FIG as a member association.
Appendix to item 6.1.2: Membership application from the Ordre National des Geomètrés Experts du Senegal (ONGES) (3 pages - 694 kB)
Motion: That the General Assembly admits the Ordre National des Geomètrés Experts du Senegal (ONGES) to become a member association of FIG.
Decision:
Subscriptions of following member associations are more than three years in arrears:
The General Assembly has powers to expel from the Federation any member association whose fees are in arrears and shall under normal circumstances expel any member association whose fees are three years in arrears. (Article 4.3 of the Statutes). The FIG office has sent a letter to these associations informing that if their membership fees are still in arrears at the time of the General Assembly the General Assembly shall expel these member associations in Marrakech.
After acceptance of new member associations and expulsions the number of FIG member associations is 99.
Motion: That the General Assembly expels the
from the FIG membership if their membership fees still are in arrears 18 May 2011.
Decision:
Affiliate members
The FIG Council has accepted following new affiliate members to FIG after the latest General Assembly in 2010:
After these admissions the number of affiliate members is 39.
Corporate members
The Council has admitted the following companies to become a Corporate Member of FIG after the General Assembly in 2010:
Following corporate members have terminated their membership:
In addition the membership of Magellan has been taken over by Ashtech.
After these changes the number of corporate members is now 31.
Academic members
The Council has admitted the following universities and institutions to become an academic member:
The number of Academic Members after these changes is 91.
The FIG Office has sent a final warning to affiliate, academic and corporate members whose membership fees are two years or more in arrears. Decision on these expulsions is made by the Council at its meeting in Marrakech. The Council will inform the General Assembly on its decision at the first session.
Motion: That the General Assembly notes the actions that the Council has taken with other membership matters.
Decision:
Prof. Stig Enemark, FIG President 2007-2010 has prepared a Final Progress Report on Evaluation of the FIG Council Work Plan 2007-2010. President CheeHai Teo has invited Prof. Enemark to present the report orally to the General Assembly.
Appendix to item 7: Final Progress Report on Evaluation of the FIG Council Work Plan 2007-2010 (20 pages - 729 kB)
Motion: That the General Assembly adopts the Final Progress Report on Evaluation of the FIG Council Work Plan 2007-2010 and records its sincere thanks and recognition to Prof. Stig Enemark as the FIG President 2007-2010 and his co-members in the Council.
Decision:
President CheeHai Teo will present orally the President’s report on the activities of the President and the Council since the handover of the FIG administration 1 January 2011. The written version will be included in the minutes of the meeting.
Motion: That the General Assembly accepts the President’s report.
Decision:
Prof. Stig Enemark
The Danish Association of Chartered Surveyors (DdL) has sent the Federation a nomination letter in which it proposes that FIG appoints Prof. Stig Enemark, immediate Past President of FIG as an Honorary President of FIG.
According to paragraph 3.1.6 in the statutes “a past president who has rendered outstanding service to the Federation during his period of office can be appointed as an honorary president”. Nomination shall be made by a member association or by the Council, which will consider it and submit it to a vote of the General Assembly. The Council has considered the nomination and considers that it fulfils the criteria for an Honorary President and therefore decided to propose to the General Assembly that it appoints Prof. Enemark as an Honorary President of the Federation for the outstanding services he has provided to the Federation as its President 2007–2010.
Appendix to item 9: The nomination letter from the Danish Association of Chartered Surveyors (2 pages - 126 kB)
Motion: That the General Assembly appoints Prof. Stig Enemark an Honorary President of FIG.
Decision:
Each Commission Chair, 2007-2010, has submitted a written report on the Commission activities during his/her term of office 2007-2010. These reports include final progress reports of the Commission and all Commission working groups. Thus the reports summarises the main activities over the four-year period and focus on the highlights after the written report to the General Assembly in Sydney. The reports include also the two FIG networks: Standards Network and Young Surveyors Network.
Appendices to item 10: Commission reports:
FIG Commissions have finalized following publications that have been circulated to members after the Handover Ceremony in November 2010:
Motion: That the General Assembly adopts the end of term reports of the Commission Chairs, 2007-2010 and records its thanks to the chairs and other officers of the Commissions and Networks for their outstanding work.
Decision:
Mr. Christiaan Lemmen, Director of OICRF has prepared a report on the OICRF activities since the General Assembly in Sydney. He will make a brief report orally at the General Assembly.
Appendix to item 11.1: Report from the International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF (4 pages - 174 kB)
Motion: That the General Assembly adopts the report and records its thanks to the members of OICRF for their past year’s work.
Decision:
Mr. Jan de Graeve, President of the IIHSM has prepared a report on the IIHSM activities since the General Assembly in Sydney. IIHSM will be represented in Marrakech by Mr. Alan Wright (UK).
Appendix to item 11.2: Report from the International Institution for the History of Surveying and Measurement, Permanent Institution of FIG (2 pages - 102 kB)
Motion: That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work.
Decision:
Mr. John Hohol, President of the FIG Foundation has prepared a report on the FIG Foundation activities from April 2010 to February 2011. He will make a brief report orally at the General Assembly.
Appendix to item 12: Report of the FIG Foundation activities 2010-2011 5 pages - 259 kB)
Motion: That the General Assembly
Decision:
After the General Assembly in Sydney FIG has two Task Forces that will continue their work work:1) Task Force on Spatially Enabled Society (2011 – 2012), chaired by Dr. Daniel Steudler (Switzerland); and 2) FIG Africa Task Force (2011 – 2014), chaired by Dr. Diane Dumashie (United Kingdom).
Appendix to item 13: Task Force reports:
Motion: That the General Assembly records all Task Force reports and records its thanks to the Chairs of the Task Forces and their members
Decision:
The main activities in the co-operation with the United Nations and the World Bank since the FIG congress in Sydney have been:
Subsequent to the visit to the World Bank on 13–14 September, the World Bank and FIG has since agreed to continue the collaboration and signed a document to this effect that includes the agreed collaborative activities for 2011–2014. President Teo will make an oral report at the meeting on co-operation with the United Nations, its agencies and the World Bank in 2011.
Motion: That the General Assembly adopts the report on the co-operation between FIG and the United Nations, its agencies and the World Bank and records its thanks to all those who have contributed to this co-operation.
Decision:
The Joint Board of Spatial Information Societies JB-GIS was formally established during the FIG Working Week in Cairo in 2005 and meets annually during a major conference. The meeting of JB-GIS in 2010 was held in conjunction to the FIG Congress in Sydney in April 2010.
The other meetings and activities with sister organisations after the FIG Congress in Sydney included in 2010:
A new Memorandum of Understanding between FIG and the Pacific Association of Quantity Surveyors (PAQS) was confirmed by Council at her meeting on July 2010.
FIG has further bilateral agreements of co-operation with several other international associations like ISM, IFHP, CIB, ION, ICEC, FIABCI and IFHS. Some of the partners are also working together in the Habitat Professionals Forum.
FIG is a member of the International Council for Science (ICSU) and working together with ISO and International Valuation Standards Committee (IVSC) on standards.
Appendix to item 15: Memorandum of Understanding between FIG and PAQS (2 pages - 140 kB)
Motion: That the General Assembly
Decision:
The Council has prepared the FIG Council Work Plan for 2011-2014. Together with the Commission Work Plans the Council Work Plan will form the FIG Work Plan for the next four years. The proposal for the Council Work Plan 2011-2014 is attached to the agenda and is based on preparations made in two Council meetings and in a meeting with the Commission Chairs during the Handover Ceremony in Copenhagen in November 2010. The Council Work Plan has also been coordinated with the Commissions', Networks', Task Forces’ and Permanent Institutions’ Work Plans.
President Teo will present the Work Plan at the meeting.
The Council has also decided on responsibilities of individual Council members. This list is included as an appendix to the Council Work Plan. An up-to-date list will always be available on the FIG web site.
Appendix to item 16: FIG Council Work Plan 2011-2014 (16 pages - 216 kB)
Motion: That the General Assembly adopts the Council Work Plan for 2007-2010.
Decision:
Commission Chairs have prepared their Commission Work Plan for 2011-2014 based on discussions at their Commission meetings at the FIG Congress in Sydney. After Sydney the Work Plans have been coordinated with the Council Work Plan and with other Commission Work Plans at the meeting of Commission chairs and the FIG Council in conjunction to the FIG Handover Ceremony in Copenhagen in November 2010.
All Commission Work Plans have now been finalised and synchronised with the Council Work Plan and are presented for the General Assembly for its approval in Marrakech in May 2011.
At the General Assembly 1-1.5 hours is reserved for the members to discuss the Work Plans and Commission activities with the Commission Chairs. This discussion will be chaired by Vice President Rudolf Staiger, who will be chairing ACCO (2011-2014), together with the ACCO representative Dr. Michael Sutherland (2011-2012).
Appendices to item 17:
Motion: That the General Assembly adopts the Commission Work Plans.
Decision:
The Council has established two new Task Forces for 2011-2014. The first Task Force will focus on Surveyors and Climate Change. This Task Force is chaired by Prof. John Hannah from New Zealand. It will work in close co-operation with all Commissions that will appoint their contact persons to the Task Force. The Task Force will have its first meeting in Marrakech where members of the Task Force will be appointed by the Council and brought to the General Assembly for endorsement.
Appendix to item 18: Terms of Reference for the Task Force on Surveyors and Climate Change (1 page - 94 kB)
Motion: That the General Assembly records the Council’s decision of establishment of the Task Force on Surveyors and Climate Change, appointment of Prof. John Hannah to chair the Task Force and its terms of reference for information.
Decision:
The Council has established two new Task Forces for 2011-2014. The second Task Force will focus on Property and Housing. This Task Force is chaired by Vice President Chryssy Potsiou from Greece. It will work in close co-operation with all Commissions that will appoint their contact persons to the Task Force. The Task Force will have its first meeting in Marrakech where members of the Task Force will be appointed by the Council and brought to the General Assembly for endorsement.
Appendix to item 19: Terms of Reference for the Task Force on Property and Housing ( 1 page - 86 kB)
Motion: That the General Assembly records the Council’s decision of establishment of the Task Force on Property and Housing, appointment of Dr- Chryssy Potsiou to chair the Task Force and its terms of reference for information.
Decision:
Vice President Iain Greenway has prepared a report on the FIG Financial Issues. Iain Greenway will present the report to the General Assembly. This report includes summary of 2010 accounts, an updated budget for 2011 and proposals for budgets 2011-2014 with notes and proposal for membership fees for member associations in 2013.
The Auditors Report includes the auditors report from 2010, official accounts (income statement 2010) and balance sheet 31 December 2010.
Appendix to item 20:
Report on Financial Issues (including 2010 accounts and budgets 2011-2014)
(6 pages - 117 kB)
Annexes:
Motion: That the General Assembly
The General Assembly has to set levels of fees for member associations two years in advance of the year in which they become payable. Fees are payable in respect of each individual member up to a maximum of 5,500 members. Membership fee structure was changed in 2009. Membership fees have been discussed as part of the finance report, appendix to item 20.
The 2010 General Assembly approved membership fees for 2012 as follows:
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Per capita fee |
Minimum fee |
Maximum fee |
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|
2012 |
4.48 € per member up to a maximum of 5,500 members |
20 members or 50 € (whichever is greater) |
5,500 members (24,640 €) |
See the World Bank lists of the low-income economies and the lower-middle-income economies.
The Council proposes to the General Assembly to keep the membership fees for member associations for 2013 at the same level as endorsed by the General Assembly in 2010 for 2012. In the draft budgets for 2011-2014 the membership fees are planned to be kept at the 2012 level for all membership categories for 2012-2014.
Motion: That the General Assembly adopts following membership fees payable by member associations in 2013:
| Per capita fee | Minimum fee | Maximum fee | |
| 2013 | 4.48 €
per member up to a maximum of 5,500 members Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay 2.24 € member up to a maximum of 5,500 members. |
20 members or 50 € (whichever is greater) | 5,500 members (24,640 €) |
Decision:
After the General Assembly in Sydney the Council has been approached by some member associations to evaluate the membership issues and especially to review the voting rights in relation to the size of member associations and number of member associations from one country. This issue has become more important after the statutes were changed some years ago. This has resulted in membership applications (second and third associations from the same country being very often quite small associations).
The Council has considered this issue and want to discuss it with member associations in Marrakech. The Council is preparing a discussion paper on this issue that will be presented and discussed at the General Assembly in Marrakech. For those associations that are interested to discuss this issue in more detail a special session will be organised on Friday 20 May 2011 from 11:00 to 12:30. Results of this breakout session will be reported back to the General Assembly at the second session. President Teo has invited Vice President Greenway to chair these discussions.
Depending on the feedback and discussion at the General Assembly the Council will then decide whether to make a proposal on changes to the statutes and internal rules for adoption in Rome in 2012 so that in case it will be adopted the new voting system could be used at the elections and other voting at the General Assembly in 2012.
Appendix to item 22: A discussion paper on membership issues (voting right), to be tabled at the General Assembly
Motion: That the General Assembly records the presentation and discussion paper and decides on the breakout session on 20 May 2011 (11:00-12.30)
Decision:
Open discussion on the membership issues (voting rights) based on the introduction at the first session of the General Assembly. Discussion is chaired by Vice President Greenway and open for member associations interested in the topic.
Motion: Conclusions from the discussion will be recorded and presented back to the General Assembly in its second session on Sunday, 22 May 2011.
Decision:
Separate invitation to Presidents of the Member Associations.
Appendix to item 23: Invitation to Presidents of FIG member associations (2 pages - 107 kB)
Vice President Staiger to take the roll call.
Please note: The roll call will be done for member associations and affiliate members only. Delegates representing academic members, corporate members and correspondents as well as honorary presidents and honorary members will be entered in the records but they shall register before the meeting starts at the meeting place to the FIG officers. Member associations are asked to inform the FIG Office by 2 May 2011 about their attendance and at the same time to submit the names of their delegates and to inform who the leader of the delegation is. That only member associations that have paid all their membership fees to the end of 2010 are allowed to vote at the meeting, a list of member associations that are not allowed to vote will be published on the FIG web site 18 April 2011.
To be noted that the General Assembly has appointed Mr. Rob Sarib from SSSI, Australia and President Aziz Hilali from ONIGT, Morocco as tellers to this session of the General Assembly.
Appendix to items 2 & 25:
Roll Call
(9 pages - 145 kB)
Appendix to items 2 & 25:
List of member
associations that are not allowed to vote at the General Assembly because of
unpaid membership fees for 2010 and earlier –
12 May 2011
Motion: That present members are recorded in the minutes.
Decision:
The Council will decide on other membership issues in Marrakech and bring them for the General Assembly for decision or information as necessary.
Motion: That the General Assembly decides on the membership issues based on the proposal of the Council.
Decision:
Commission Officers (ACCO) and Commissions will have their annual and other administrative meetings in Marrakech. They will report back to the General Assembly on any issues that need endorsement of the General Assembly or are of general interest.
Motion: That the General Assembly records the reports and decides on any recommendations arising from the reports.
Decision:
All four Task Forces will have their meetings in Marrakech. They will report back to the General Assembly on any issues that need endorsement of the General Assembly or are of general interest.
Motion: That the General Assembly records the reports and decides on any recommendations arising from the reports.
Decision:
A traditional meeting for FIG Corporate Members will be organised in Marrakech. A report on co-operation between FIG and its Corporate Members will be given at the meeting.
Motion: That the General Assembly records the report.
Decision:
The Council will report back to the General Assembly on findings of the breakout session on membership issues (voting rights) and on Council’s proposal for the consideration of the General Assembly.
Motion: That the General Assembly records the report and decides on Council’s proposal
Decision:
The Council has not received full bids from member associations to host the FIG Working Week 2015. The Council has received letters of interest from several member associations, but because there are no full bids the Council has decided to propose to the General Assembly that it decides on the venue of FIG Working Week 2015 first in 2012 at the same time when decision on the venue for FIG Working Week 2016 will be made. The Council considers that this is even more important because the role of the FIG conferences is becoming more and more important for the finances of the Federation.
Motion: That the General Assembly decides to postpone decision on the venue of FIG Working Week 2015 until Rome 2012.
Decision:
President Mohammad Azmi Mohd Zin from the Malaysian Association of Authorised Land Surveyors Malaysia and representatives of the Organising Committee of FIG 2014 will give a presentation on preparations of FIG Congress 2014.
Motion: That the General Assembly records the report for information.
Decision:
President Yakubu Maikano from the Nigerian Institution of Surveyors and representatives of the Organising Committee of FIG Working Week 2013 will give a presentation on preparations of FIG Working Week 2013.
Motion: That the General Assembly records the report for information.
Decision:
President Fausto Savoldi, Consiglio Nazionale Geometri e Geometri Laureati CNGGL and representatives of the Organising Committee of FIG Working Week 2012 will give a presentation on preparations of FIG Working Week 2012. The Working Week 2012 will be held in Rome, Italy 6-11 May 2012. Conference web site will be available at: www.fig.net/fig2012.
Motion: That the General Assembly records the report for information.
Decision:
Data supplied by the FIG Office.
Whilst every effort has been made to ensure that this data is accurate errors might exist. Requests for updates and corrections should be emailed to the FIG Office.
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